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Construction Timesheets: Going Digital Key To Success

It’s not easy for construction companies to keep track of employees when they’re out on site or in the field.

Work practices can be subject to manipulation and abuse, leaving a company out of control, so it’s vitally important that construction companies find a way of ensuring best practice when it comes to time and attendance.

Sean Quinn, founder of time and attendance software company, TimeKeeper, believes that digital construction timesheet apps are the best means of both retaining control of employee timesheets and adherence to company procedures.

He said: “When you’re busy building your business – and particularly when building is your business – it’s vital that you keep your eye on the ball and, for most companies, the answer is going digital.

“One way to do this is to utilise a digital construction timesheet app. These apps are used by businesses across the UK and Ireland and can help with many aspects of running a construction company: from ensuring the health and safety of employees, to streamlining payroll and invoicing.

“We have identified seven ways in which a digital construction timesheet app can benefit construction companies in today’s market.”

1. No more manual timesheets

Paper is becoming something of a major commodity these days, but regardless of the environmental factors, paper timesheets can be notoriously inaccurate – and that’s when they’re filled in at all.

“The traditional time and attendance systems certainly served their purpose,” said Sean, “but we’re in a digital age now and the technology is there to improve work practices and processes. In addition to being more time consuming, paper timesheets can also make it harder to track accurate details of when your employees or contractors are on site.

“Paper based timesheets make it easier for workers to cover for each other when they’re not there. A digital timesheet app can help a company to eliminate this problem by creating a digital, paperless audit trail, ensuring both accurate timekeeping and optimal working practices.

“A construction timesheet app is also very versatile in that it can be adapted to suit both multiple workers on a building site, by allowing everyone to clock in through one device – an Android or iOs tablet, for example – and for individual workers, who may be travelling to jobs.”

2. Eliminate ‘buddy clock-ins’

When employees are working on sites, it can be difficult for companies to monitor procedures, such as clocking in. A construction timesheet app not only tracks where employees are, it also provides the administrator with the added option of facial recognition, which verifies that every clock-in is legitimate.

“Every construction company boss wants – and needs – to know where every employee is at any point in time,” said Sean, adding: “and, more importantly, that they’re doing what they are supposed to be doing.

“Every boss, for example, knows that, given the opportunity, some employees will clock in for a work colleague. Traditional time and attendance systems have meant that employees could easily fool the system by clocking in for their colleagues, but, with a digital timesheet app, the problem is eliminated since the app’s use of facial recognition will alert the administrator of any buddy clock-ins that may be going on.

“The app also enables bosses to check in throughout the day to watch where employees are going during the working day, so there’s no need to call the site manager to check if an employee is in.”

3. Job costs & profitability can be monitored

Labour costs can make or break a business, so it’s important for any construction company to ensure that job costings and outlay are exact and accurate.

“A digital timesheet app enables you to track data in real time by removing inaccurate costings and unrealistic timings,” added Sean, “and, since the app automatically keeps track of the time spent on each job, it’s easy to see – and to monitor – if the time spent has been profitable for the company.”

4. Payroll & invoicing can be streamlined

A digital timesheet app can have an effect on many aspects of the running of a construction company in today’s market. In addition to monitoring both employees’ work practices and profitability, it can also bring many administrative benefits to both employer and employee.

“By providing administrative staff with the ability to run real-time timesheets,” said Sean Quinn, “employee time entries and employee leave can both be easily managed, making both payroll and invoicing much more streamlined and seamless, and enabling a company to run smoothly, efficiently and economically.

“The app also allows employees to access the web portal (or app) to check their weekly timesheets or review their remaining leave, meaning that administrative staff won’t be getting asked the same questions week in, week out.”

5. Health & safety practices can be improved

The fact the app enables bosses to monitor where employees are during the day isn’t just a matter of ‘Big Brother’ though. Having a digital app helps to reinforce good working practices for employees by allowing a company to know that employees are where they are supposed to be and not involved in something unsafe.

“Negative working methods can be detrimental to any construction company’s reputation,” continues Sean, “and to its bottom line, so the fact that the app can monitor employees’ behaviour is of benefit to the business and can provide peace of mind with regard to the company’s reputation in the marketplace.”

6. Safety can be reinforced with geofencing

Building sites are notoriously dangerous for those who aren’t involved in the construction industry, so it’s vitally important that construction companies ensure that only employees on a site or at a location can clock in or out.

“A digital construction timesheet app enables a company to configure geofences for jobs so that only an employee can gain access to a location by clocking in or out. All the company has to do is to specify an address for a job and a distance that the employee must be within and the app handles the rest!”

7. Contact is immediate and available at all times

Very often in the construction industry, the details of a job can be changed at the last minute, so it’s very important that contact can be made between management or administration and those who are out on sites. A timesheet app which is perfect for the construction industry ensures that employees can be quickly alerted by both email and mobile push notifications before they even begin their shift, ensuring clear lines of communication and removing any potential for errors or omissions.

Employees can also take pics on site or add notes and signatures to a job that can be viewed in real time from the company’s offices.

“Clear lines of communication are important in any industry,” said Sean, “but they’re vital in the construction industry since the majority of the employees are working on multiple locations across a wide area.

“A digital timesheet app means that contact between those on and off sites can be made easily and quickly, and that information or images can be transferred between different locations in no time at all. This ensures that errors are kept to a minimum and that no time or energy is wasted on work for which the details may have been changed.”

If you run or work at a construction company that wants to level up your time and attendance practices, why not sign up to our 14 day free trial at www.timekeeper.co.uk.

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New metal web joist guidance published for housebuilders

A new technical guide on metal web joists is being issued to housebuilders in the UK to showcase the flexibility and benefits of the product.

Metal web joists are made from strength graded softwood chords joined with high strength engineered steel webs. They are structural components which can create floors, roofs and walls. Their open structure makes them lighter to handle and allows for services to pass through easily. Joists can be assembled onsite or a fully assembled floor or roof cassette can be manufactured offsite, helping to support the industry’s move towards modern methods of construction (MMC).

Published by the Trussed Rafter Association (TRA), the Metal Web Joist Buyers’ Guide provides information, illustrations, guidance and handy checklists covering all aspects of floor design and loading, and fixings between the joists and beams within the floor zone.

Nick Boulton, TRA chief executive, said:

“We have developed the Metal Web Joist Buyers’ Guide to help housebuilders and designers understand all the benefits and flexibility of this product. With increasing interest in MMC, metal web joists are ideal components to help speed up and improve the build process. Floor and roof cassettes also decrease the amount of time spent working at height therefore improving safety.

“The guide offers information on design responsibilities, structural considerations, and the metal work required. There is also information for contractors to explain how to store and install once onsite and of course advice on staying safe when working with metal web joists.”

For further information or to download a free copy of the guide please visit the TRA website.

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Global Wastewater Treatment System Market Projection By COVID-19 Impact on Industry Size, Share, Movements by Trend Analysis, Growth Status, Revenue Expectation to 2026

Wastewater Treatment System Market 2020 Global Industry Research report 2020 covers a detailed study of the Wastewater Treatment System Market size, growth, and share, trends, consumption, segments, application and Forecast 2026. Wastewater Treatment System Market Report will add the analysis of the impact of COVID-19 on this industry. Posted via Industry Today. Follow us on Twitter @IndustryToday Continue Reading

Collaboration is key in successful early completion of M23 project

-laying a record breaking 52,000 tonnes on a smart motorway in one month-

Through a number of evening and weekend closures and successful collaborative arrangements, leading construction and infrastructure player, Aggregate Industries completed the surfacing works ahead of schedule on the M23 smart motorway project, laying 52,000 tonnes of asphalt in one month.

The project is a great example of collaboration, engaging with external stakeholders across the supply chain to ensure the tight deadlines were met, resulting in breaking industry records to not only complete on time but ahead of schedule.

The works included widening of the carriageway to achieve the all lane running requirement, full depth reconstruction of the hard shoulder, central reserve works and collaborative completion of junctions 9,10 and lane four surfacing to enable the road to open for traffic.

With Aggregate Industries’ Contracting Division acting as the lead surfacing partner, the materials for the project were supplied by its Asphalt and Aggregates Divisions, and delivered by its Logistics Team..

The company also took responsibility for recycling 100% of the old waste material from the pre-existing road utilising a local recycling facility that crushed and screened it for use in the new asphalt. A proportion of the material will also be used, where possible, in Aggregate Industries’ larger asphalt plants within its materials. As a result of the close proximity of the recycling facility, less haulage was required reducing the project’s carbon emissions.

Faced with an immense tonnage of asphalt to lay in an extremely tight deadline, Tarmac were enlisted to act as a second surfacing partner, drawing upon a long standing relationship with Aggregate Industries through the Highways England Category Management Pavement Framework. The collaboration between all parties; similarities in systems of working; and the ability to share resources, drove efficiencies that resulted in achieving 52,000 tonnes laid in one month, completing the pavement works by the end of March, 6 months ahead of the initial forecasted completion date.

In addition to the logistical, technical and time requirements for the project, the team also had to quickly adapt to a new working environment due to the Covid-19 pandemic. Undeterred, the team planned out stringent working arrangements with all parties involved to make sure that the project was finished in accordance with social distancing guidelines.

Paddy Murphy, Managing Director of Contracting at Aggregate Industries, said: “Not only is this project a great example of collaboration, flexibility and ingenuity within Aggregate Industries, but it is also further testament that even in uncertain times, businesses like ours, and all the parties we worked in close partnership with, are essential to keeping the country moving.”

The success of the project has garnered significant praise from Highways England and principal contractor Kier, the CEO of which said: “I wanted to take this opportunity to thank the team for your role in securing the extraordinary achievement of the March Open For Traffic target on our M23 Smart Motorway Project. When the challenge to accelerate this project was set back in October, the collaboration, enthusiasm and commitment shown across the entire project team, including our supply chain partners, has been magnificent.”

To find out more about Aggregate Industries, please visit: https://www.aggregate.com/

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